Minutes of the Annual Parish Meeting May 8th 2018

West Lavington Parish Council




Minutes of the Annual General Meeting held at Pendean Nursing Home on Tuesday 8th May 2018




  1. Present:

Chairman M Thomas, Councillors J Stubbington, T Guthrie, A Shapiro, M Coppen and A Jones. Co-opted member K Pattison plus 3 members of the public, District Councillor C Neville and County Councillor D Bradford.

  1. Apologies and Welcome:

Apologies were received and accepted from Councillor L Myles .

  1. Minutes of the previous meeting:

The Minutes of the previous meeting held on the 9th May 2017 were approved and signed.

  1. Matters Arising:

There were no matters arising that were not covered by the Agenda.

  1. Chairman’s Report:

M Thomas thanked everyone for their support to the community and to the functioning of the Council. He also reiterated the need to continue the search for a Council Clerk and this should be one of the Councils priorities in the next year.

Activity in the past year had resulted in continued strong defence of inappropriate planning requests and the SDNP planning authority should be congratulated for upholding planning guidelines.

The landscaping and infilling of the redundant Pendean Sand Pit was now on track and it is to be hoped that work will be completed by 2021 at the latest. Continued support for the work from the Council was appreciated by both the Operator and the SDNP Planning Department.

In conclusion Mr Thomas emphasised that council membership needs to be monitored closely in the next year particularly the need for new councillors for the elections in May next year.

  1. Financial Report and 2017/2018 Accounts:

A Shapiro presented full accounts for the past year and the Council remains in a sound financial position with a Bank balance of £6534.16. He tabled the Income and Expenditure Account for 2017/18 and the Bank Reconciliation for the year ended 31st March 2018 along with the Draft Annual Return. Subject to nothing arising from the Internal Audit Report from Mr K Elmy, these were unanimously approved.

  1. Governance:

The required assurances in the annual report were reviewed and it was agreed that the Chairman should sign the Governance Statement as a true record of the facts.

  1. Election of Chairman and Deputy Chairman:

Chairman M Thomas and Deputy Chairman J Stubbington stood down.

T Guthrie proposed that M Thomas be re-elected as Chairman and this was seconded by J Stubbington.

T Guthrie proposed J Stubbington be re-elected as Deputy Chairman and this was seconded by A Jones

Both were unanimously re-elected.

On behalf of J Stubbington and himself M Thomas thanked everyone for their support . He also emphasised that with his resignation from the Council next May it was imperative that another Councillor be found in the next year to take on the Chairman’s role from next May or before if appropriate.

  1. Any other business:

There was no other business and the meeting closed at 8-45pm.

  1. Date of next Meeting:

The next Annual General Meeting will be held at Pendean Nursing Home on Tuesday 14th May 2019 starting at 8-30pm.




M Thomas (acting Clerk)